GateHouse Media, Inc.

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Human Resources Administrative Assistant (Part Time)

at GateHouse Media, Inc.

Posted: 8/24/2019
Job Status: Part Time
Job Reference #: 301974
Keywords: office

Job Description

Title:Human Resources Administrative Assistant (Part Time)
Location:OK - Oklahoma City
Job Category:Human Resources
Division:GateHouse Media
GateHouse Media is one of the largest publishers of locally-based print and online media in the United States, our 145 daily publications operate in 555+ markets across 40 states and our extensive portfolio of business solutions support 221,000 small-and medium-sized business customers in and outside of our markets. We also invest in our employees, offering the tools and support needed to thrive, from cutting-edge marketing solutions to in-house content studios and marketing agencies.

The Human Resources Assistant assists with the administration of the day-to-day operations of the human resources functions and duties. An important part of this role is to act as the liaison between the HR department and employees, ensuring smooth communication and prompt resolution of requests and questions.


Role Responsibilities
  • Performs administrative duties such as typing, mailing, filing, faxing and distributing correspondence.
  • Inputs data and updates records in the designated Applicant Tracking System (ATS).
  • Instructs applicants in the appropriate applications process and handles various forms and records with strict confidentiality.
  • Coordinates pre-employment reference checks, background/drug screenings and compliance requirements.
  • Ensures that all necessary pre-employment screening requirements have been completed and recorded prior to new hire start dates.
  • Processes paperwork for new hires, sends new employment packets and creates offer letters.
  • Maintains and distributes applicant information, policy and procedure manuals and other communications.
  • Compiles and summarizes responses to questionnaires, surveys or other information from assigned departments.
  • Assists with special projects as needed.
  • Performs other duties as required.
Skills/Abilities/Experience We're Looking For:
  • HR experience a plus
  • Previous experience in a fast-paced office environment
  • Strong ability to prioritize and manage multiple projects simultaneously
  • High level of integrity and discretion in handling confidential information
  • Proficient with Microsoft Office, Gmail, Google Drive, and Google Calendar
  • Excellent written and oral communication skills
  • Strong organizational, planning skills and attention to detail
  • Quick learner with tons of positive energy
*This position will be located in Oklahoma City as part of The Oklahoman Human Resources department; 100 W. Main St., Suite 100, Oklahoma City, OK 73102

GateHouse Media Management, Inc. is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status, or any other legally protected characteristics with respect to employment opportunities.